Beginning October 2, 2011, a required field with a value added to your active non-exempt employee’s infotype 0007 (Planned Working Time) record will support queries, through time evaluation, to determine banked comp-eligible versus paid overtime-eligible employees.. The new field Additional Time ID will have a two-character alphanumeric value.
The initial upload of this field for all active (non-exempt) employees will be dated 10/2/2011 through 12/31/9999 with a value of either C0 or C6. Because this is a required field, it must be maintained when you copy, change, or create an infotype 0007 record.
Authorized agencies have the option to pay overtime for all hours worked in excess of the employee’s threshold limit at the end of the work week. In order to accomplish this, the Additional Time ID field on the infotype 0007 record must contain the alphanumeric value O6. The web document Planned Working Time and Automation of Overtime Processing
offers detailed information about this process, and the quick reference guide Overtime Processing - Additional Time ID field
provides the coding information you need for the Additional Time ID field.
Compliance with Department of Labor’s guidelines requires processing of overtime calculations through time evaluation, thereby eliminating the need for manual calculation. This new process reduces calculation errors that could potentially lead to overpayments, underpayments, or non-compliance with the Fair Labor Standards Act (FLSA).
Things you should know
- Beginning October 2, 2011, you will no longer be able to use attendance types OT10 or OT15 on the timesheet to identify employees who will be paid for all excess hours over their threshold. Authorized agencies wanting to pay overtime for all excess hours worked must take the following actions:
- In infotype 0007, change (or copy and then change) the value in the Additional Time ID field from C6 to O6 (overtime eligible).
- Via transaction CAT2 (Enter Time), enter all applicable attendances and absences on the time sheet.
- Run all time processes.
- Verify payroll simulation.
- All changes to the Additional Time ID field will appear in the Logged Changes in Infotype Data (transaction S_AHR_61016380) report.
- A change with a prior effective date that is made to the Additional Time ID field value will cause a retro-calculation in time evaluation.
These detailed tutorials guide you through the time management process for banking compensatory time and for performing overtime-related actions.