Effective August 16, 2013, the Shared Leave Program (established through Act 997 of 2013) can be managed in AASIS. Shared Leave is the donation of an employee’s earned sick or annual leave to another employee who is employed in the same Business Area. Shared Leave must be approved in writing and employee eligibility must be met prior to donating the employee’s leave in AASIS.
Shared Leave is similar to the Catastrophic Leave process currently in AASIS. For Shared Leave, you will use transaction PA61 (Maintain Time Data) to access Infotype 0696 (Absence Pools), which establishes the CAT Pool relationship for the Donor, and Infotype 0613 (Absence Donation Administration US), which establishes the donation of accrued leave to the Recipient. Infotype 0613 is modified to include the Employee option.
Step-by-step- instructions will be available from AASIS Help when you use PA61.
Absence quota type 17 has been created to show the Shared Leave quota. There are two new absence codes created to use for the Shared Leave quota:
· SHLV – Shared Leave
· FMSH – Family Medical Shared Leave. FMSH is only used when the employee has already been approved for leave under the Family Medical Leave Act.
Things you should keep in mind:
o Prior to creating a Shared Leave donation for the Recipient employee, you must create Infotype 2006 (Absence Quota) for Quota type 17 (Shared Leave), using the effective date of the quota and the end date of 12/31/9999.
o An employee can only donate accrued annual or sick leave to another employee within the same Business Area.
o When choosing the employee option, you must press Enter after typing a Personnel number. This step is necessary to validate the personnel number with the employee’s name.
o Unused Shared Leave must be donated to a Home or Foreign CAT Leave pool.
o Shared Leave and Family Medical Shared Leave will pay through Wage type 1242.
Several reports are available to track Shared Leave usage:
· ZLEAVUSE (EE Leave Use and Quota Balance)
· PT_QTA10 (Display Absence Quota Information)
· PT_BAL00 (Cumulated Time Evaluation Results: Time Balances/Wage Types)
You can also monitor donations using the ad-hoc query ASC_SHAREDLV.