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Content Type: ASC_Announcements
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Date6/18/2014
AnnouncementNew Vendor Group Created in AASIS for Arkansas Publicly Funded School Districts
Description

A new vendor group has been created in AASIS for Arkansas publicly funded school districts. Currently, vendor accounts for these schools are defined in the PSCH vendor group.  The new group is named PFSC and uses a different set of vendor numbers.  The new group has been created to better synchronize school district data between AASIS and other systems used for school-related business.

 

The new 10-digit numbers for PFSC vendors include the Local Education Agency (LEA) numbers used by the Arkansas Department of Education to identify public schools.  This will allow easier tracking of information from AASIS to the systems used for managing school business.

 

Vendor accounts in the PFSC group will be numbered as follows:  CLLLLLLLSS where

C = A constant leading digit.

L = LEA number for school district provided by the Department of Education.

S = A serial number to distinguish between different addresses or schools within a school district

 

Example:

Van Buren School District is assigned the LEA number 1705000 by the Department of Education.

There are several vendor accounts for the Van Buren School District.  The AASIS vendor numbers for the schools in this district are:

 

District

PFSC Vendor Number

Location

Van Buren School District

3170500001

District-wide

Van Buren School District

3170500002

Northridge Middle School

Van Buren School District

3170500003

Van Buren High School

Van Buren School District

3170500004

King Elementary School

Van Buren School District

3170500005

Central Middle School

 

What this means:

 

·         All current vendor accounts in the PSCH vendor group will be blocked for posting and flagged for deletion after 07/01/2014.

 

·         These accounts will be re-created with new vendor numbers in the PFSC vendor group.

 

·         New PFSC vendor accounts will contain a reference to the corresponding PSCH account in the Previous Account field on the vendor record.

 

·         Any current contracts or purchase orders issued to any of the current PSCH vendors which need to be continued into FY2015 must be ended and re-created using the new PFSC vendor numbers.

 

If you have questions about these public school vendor accounts or other vendor account data, please contact the DFA-Office of State Procurement Vendor Maintenance team at (501) 324-9316.