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Content Type: ASC_Announcements
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Date12/31/2009
AnnouncementTime Evaluation (Transaction PT60) Corrects End-of-Year Leave Quota Balances
Description

On December 31, 2009, leave balances that exceed the maximum eligible amount for carry-over into calendar year 2010 will be adjusted when statewide time processes run. 

Catastrophic leave donations or time sheet entries for absences for an adjusted quota with an effective date prior to December 31, 2009, will result in inaccurate quota balances if entered in the new calendar year. 

 

Use the following instructions to process any catastrophic leave donation or absence with an effective date in the prior calendar year.

 

CATASTROPHIC LEAVE DONATION

 

1.    Verify quota balance in transaction PT50 (Quota Overview).

2.    Using transaction PA61 (Maintain Time Data), create infotype 0613 with effective date prior to December 31, 2009.

3.    Using transaction PT60 (Time Evaluation), enter 12/31/09 in the Forced up to and Eval up to fields. 

4.    Execute.

5.    Verify the correct quota balance in transaction PT50 (Quota Overview).

6.    Using transaction PT60 (Time Evaluation), run time evaluation up to the current date.

 

ABSENCE

 

1.    Verify the absence has been entered, approved, and transferred.  Before time evaluation runs, lock all absence records for this quota that have been entered in the current calendar year.

2.    Using transaction PT60 (Time Evaluation), enter 12/31/09 in the Forced up to and Eval up to fields. 

3.    Execute.

4.    Verify the correct quota balance in transaction PT50 (Quota Overview).  Before time evaluation runs, unlock all absence records locked in the current calendar year.

5.    Using transaction PT60 (Time Evaluation), run time evaluation up to the current date.

       

 
 
UPDATE:  Time transactions PA61, CATA, and PT60 are locked for agency users until Monday, January 4, 2010, so please wait until that date to take the steps described