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Content Type: ASC_Announcements
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Last modified at by
Date1/11/2011
AnnouncementEnhancements to Our Reference Field in Procurement Documents
Description

Effective immediately, procurement code SBS (State Building Services) has been renamed ABA (Arkansas Building Authority).  In addition, procurement codes IG (intergovernmental agreements), PSA (professional service approved), and SSA (sole source approved) are now allowed entries in the Our Reference field in purchasing documents.       

 

The IG code does not require a release from the Office of State Purchasing (OSP) unless the expenditure is for professional or consultant services that exceed $25,000. The PSA and SSA codes are used only in purchase orders that tie to agency outline agreements already approved by OSP.  Regardless of the dollar amount, PSA and SSA codes do not require a release from OSP. 

 

Remember, if you leave blank the Our Reference field and check or save the document, you will receive the error message “Our Reference Field cannot be blank! Click ? for valid values.” Clicking on the Long text icon will bring up a list of all the allowed codes, the code descriptions, and their proper use.