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FAQs for JAG DTF Grants 

Budget Changes

  1. What is the best way for a DTF to account for a budget item that unavoidably changes during the grant year? (For instance, fuel, vehicle maintenance, resignation of officers, etc.)

Monthly Activity Report

  1. What happens when we are late on our report?
  2. Can we get some instructions for the monthly activity report?
  3. What is a conviction as used in the monthly activity report?
  4. When you ask for monthly conviction totals, what does that mean?
  5. Why does the monthly report require an education level question about our arrestees?
  6. Can we have a comment area on the monthly activity report that permits us to explain an answer if it requires that?

Training

  1. Can we get some in-depth training for our fiscal officers?

General

  1. What's the best way to contact the JAG grant office at DF&A?

Under Review | These questions are currently being researched. Answers will be provided soon.

  1. How do we correctly value meth labs - what we actually seize? What the value of the production of the lab would have been into the future? The street value of what was actually there?

Budget Changes

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What is the best way for a DTF to account for a budget item that unavoidably changes during the grant year? (For instance, fuel, vehicle maintenance, resignation of officers, etc.)
The best way to effectively address this kind of issue is to request an adjustment to your budget through the budget modification process as soon as you see the need for a change.  For instance:  If an officer resigns, notify this office by email immediately so we can notate the file and update Council in the monthly meeting. Further if that position is empty for an extended period of time and you determine that the funds can be used in a different category of your budget, you should submit a request to modify your budget.  

Monthly Activity Report

What happens when we are late on our report?
Please make every effort to submit your reports on time as timely reporting is a requirement of your subgrant. IGS also has reporting deadlines it must meet each quarter with BJA and other federal entities. Please notify this office if your report will be submitted late.

Can we get some instructions for the monthly activity report?
Absolutely. When the report is finalized, we'll do a training session for the Fiscal Officers (and anyone else who wants to attend .

What is a conviction as used in the monthly activity report?
This is a legal question, and I contacted a staff attorney in the Attorney General's office, and he suggested that since this information is being used purely to track your productivity; we should use the broadest definition for "conviction". A conviction is defined in this context as a finding of guilt, accompanied by a sentence whether suspended or probated. That means, if someone pleads out and is only fined…you still have a conviction and you need to be counting that in your numbers.

When you ask for monthly conviction totals, what does that mean?
The convictions are for the month that you are reporting. You could have 64 arrests, and only 12 convictions. Plea bargaining, trials, etc., could be going on for arrests that you made a year ago.

Why does the monthly report require an education level question about our arrestees?
The education level of arrestees is one of the questions in the BJA performance measures. IGS is required to submit quarterly performance reports to BJA for ALL of its subgrants under JAG. Click here to hyperlink to the questions that we answer each quarter for each of the 19 DTFs in Arkansas.

Can we have a comment area on the monthly activity report that permits us to explain an answer if it requires that?
That's a great idea, and we will add that comment section in several locations on the report. If you think you need more space or comments in different areas, please let Diana or one of her staff know.

Training

Can we get some in-depth training for our fiscal officers?
Yes, we want to do that as quickly as we can get something in place. This will be required training, and we would like to record the training. The participants will have both a paper handbook and a digital handbook to use when they return to their DTF. We will use a power point presentation (or a similar presentation application) that could be used to help new staff come up to speed faster. This is a big project, but it is a priority for both the IGS Administrator, and for the JAG staff, because face-to-face training for the fiscal officer could be the difference between success and failure in some of these reporting functions.

General

What's the best way to contact the JAG grant office at DF&A?
You can reach any of us through the main # of 501-682-1074. We have staff who are assigned Recovery grant and staff who are assigned regular grants. Ask to speak to someone in the JAG section. Diana Wilson is the manager of the section. James Lawson assists with regular JAG items. Sonny Scott and Marty Green are the Recovery grant specialists, and Kathy Kinney is the administrative support staff person in the section.