Open Enrollment Benefit Processing Dates for 2023

AASIS Announcements

Posted Date: 10/05/2022

Voluntary products for the 2023 plan year should be created with the payroll period start date of 12/25/2022. This is the first payroll period in the new calendar year.

Use Transaction Code PA30, IT0377 (Miscellaneous Plans), to create employee records for these semi-monthly plans.

For all employees hired after 01/01/2023 of the new plan year who enroll in a voluntary product, master data should be created with the ‘pay period begin date’ of the period for which the first deduction should begin.

Flexible Spending Accounts (FSA)
FSAs for the 2023 plan year must have a begin date of 01/01/2023.

For all employees hired after 01/01/2023 who are eligible for participation in a Flexible Spending Account, master data should be created with the ‘receive warrant date/pay date’ of the period for which the first deduction should begin.

Employees currently enrolled in Flexible Spending will have to be re-enrolled for plan year 2023 to continue the benefit.

The AASIS Service Center will end all current Flexible Spending Account records with an end date of 12/31/9999 on October 27, 2022 with an effective date of 12/31/2022 for pay period 26 pay date.

Health Spending Accounts (HSA)
New HSAs for 2023 plan year must have a begin date of 12/25/2022

Any new HSA enrollments and/or changes during open enrollment will be keyed by the appropriate agency HR representative.

Open Enrollment AASIS Data Entry
Agency Human Resource representatives will be able to start keying Open Enrollment changes on November 7, 2022. Any Open Enrollment changes keyed in AASIS prior to this date will be removed.

For additional questions concerning Open Enrollment or Benefits, please contact the Employee Benefits Division (EBD).