Personnel Management Forms and Reporting

Biennial Budget

Institution of Higher Ed 
State Agency

 Online Reporting 
Employee and Relative Disclosure Report  
Employee and Relative Disclosure Report Excel Spreadsheet
Employee and Relative Disclosure Report Instructions

Administration

Title Posted
Catastrophic Leave - Bank Application Eligibility Verification 11/21/2017
Catastrophic Leave - Bank Application for Maternity Purposes 05/02/2017
Catastrophic Leave - Bank Application for Medical Emergency 06/15/2018
Catastrophic Leave - Brief Listing of Compassionate Allowance cases 04/26/2017
Catastrophic Leave - Dependent Child Certification 06/15/2018
Catastrophic Leave - Detailed Listing of Compassionate Allowance cases 04/26/2017
Catastrophic Leave - Donor 06/15/2018
Catastrophic Leave - Physicians Certification 06/15/2018
Catastrophic Leave - Return of Accrual Leave Transmittal 04/26/2017
Concurrent Employment 01/30/2015
Concurrent Employment Definitions, Instructions, and Policies 06/16/2014
Emergency Hire Request 05/15/2013
Employee Disclosure/Certification and Employment of Family Members Forms 11/21/2017
Employee Suggestion 06/14/2018
Employee Suggestion Evaluator Form 08/02/2017
FMLA - Certification of Qualifying Exigency for Military Family Leave 08/31/2015
FMLA - Designation Notice 08/31/2015
FMLA - Healthcare Provider for Employee Serious Health Condition 08/31/2015
FMLA - Healthcare Provider for Family Member Serious Health Condition 08/31/2015
FMLA - Leave Request 09/07/2017
FMLA - Notice of Eligibility and Rights and Responsibilities 08/31/2015
FMLA - Serious Injury or Illness of a Current Servicemember - for Military Family Leave 08/31/2015
FMLA - Serious Injury or Illness of a Veteran for Military Caregiver Leave 08/31/2015
Hiring Freeze Exception Request 06/15/2018
Internal Advertising Approval Request 02/13/2012
Marriage Disclosure Form 08/16/2013
Report a Violation of Hiring Practices 06/23/2011
Retirement Letter Request 01/05/2016
Retirement Letter Request Instructions 11/12/2015
Service Certificate Request 02/02/2018
Service Certificate Request Instructions 11/12/2015
State Employee ID Voucher 08/29/2013
Volunteer Activity Report 01/03/2012
Workforce Reduction Applicant Interview Information Form 01/10/2012
Workforce Reduction Data Form 06/02/2017

Classification & Compensation

Title Posted
2015-2017 Institution APS Budget Instructions 05/27/2014
Biennial Budget Instructions 05/27/2014
Higher Ed Form B Additional Position and Position Deletion Request 05/27/2014
Higher Ed Form C-1 Narrative Justification for New Additional Positions 05/27/2014
Higher Ed Form D Narrative Justification of Grade Change Request 05/27/2014
Higher Ed Grade Change Request 11/18/2009
Higher Ed New/Additional Justification 11/18/2009
Higher Ed Non-Classified Request 11/18/2009
Higher Ed Position Changes 11/18/2009
Higher Ed Provisional Position Conversion 11/18/2009
Institution Crossgrade Downgrade 05/08/2013
Merit and Cola Retrocalculation 11/18/2009
Merit and Cola Retrocalculation Instructions 11/18/2009
Missed Merit Administration Error Form 06/27/2012
Movement of Current Employees to Approved Special Entry Rates 04/11/2012
New Classified Provisional Position 04/17/2014
OMNI Date Calculation Worksheet 12/13/2012
PE Form Addendum 11/18/2009
Performance Evaluation Form - Employee 03/27/2017
Performance Evaluation Form - Senior Management 07/30/2013
Performance Evaluation Form | Executive Director/Deputy Director 08/24/2011
Personnel Actions Certification of Funding Form 09/05/2017
Pool Position Request 03/30/2012
Position Classification Questionnaire 02/09/2018
Position Crossgrade Downgrade 12/14/2011
Position Crossgrade or Downgrade Instructions 10/20/2011
Proof of Prior Service 05/07/2015
Salary Administration Grid Monthly Usage Report 12/13/2012
Special Entry Rate – Exceptionally Well Qualified Applicant 02/18/2013
Special Entry Rate Applicant Summary Sheet - Applicant Not Hired 05/09/2012
Special Entry Rate Applicant Summary Sheet - Applicant Not Hired Instructions 08/30/2011
Special Entry Rate Request – Labor Market Conditions 04/07/2015
State Agency Form B Title-Grade Change Request 05/27/2014
State Agency Form C Additional Position Request 05/27/2014
Substitution of Minimum Qualifications 08/17/2011

DFA HR Forms

Title Posted
200.18.03 Information Technology User Consent Agreement 09/11/2013
AASIS Information Confidentiality and Security Agreement 09/11/2013
Applicant Selection Record 09/11/2013
Code of Ethics Attachment A 09/11/2013
Criminal Background Check Consent 04/13/2017
Drugfree Workplace 09/11/2013
I9 - Employment Eligibility and Verification 08/02/2017
I9 - Employment Eligibility and Verification Instructions 08/02/2017
JVRR 03/30/2016
KASS 09/11/2013
New Hire Document Checklist 10/09/2018
Selective Service 09/11/2013
Tax Obligation Policy Receipt 08/23/2016
VSP-1 10/04/2017
VSP-2 08/31/2017

Dispute Resolution

Title Posted
Administrative Record Tracking 07/01/2014
Agreement to Mediate 08/25/2014
Agreement to Mediate – Appeal 08/25/2014
Dispute Resolution – Appeal Form 06/30/2014
Dispute Resolution Form 12/31/2014
Mediation Non-Settlement 06/30/2014
Mediation Non-Settlement – Appeal 06/30/2014
Mediation Settlement Agreement 06/30/2014
Reply to Employee Grievance Step 1 11/21/2014
Reply to Employee Grievance Step 2 11/21/2014
Reply to Employee Grievance Step 3 11/21/2014
SEGAP Hearing Witness List 06/30/2014
Transmittal for Grievance Determination 06/30/2014

Payroll

Title Posted
Affidavit of Forged Warrant 06/24/2011
Affidavit of Forged Warrant Instructions 06/23/2011
Bank Details - Direct Deposit 05/07/2015
Board and Commission Member Stipends 06/28/2011
Change in Employment Status 10/20/2011
Concurrent Employment Action 01/03/2012
Delete a Personnel Number 10/20/2011
Direct Deposit Hardship Exemption Request 10/20/2011
Employee Leave Request 04/26/2017
Employee Master Data 02/07/2017
Employee Planned Work Schedule Change 10/20/2011
Garnishment 02/01/2013
Leave Balance Quota Correction 05/07/2015
Leave Payout Authorization 05/07/2015
Leave Without Pay Request 06/23/2011
Letter of Notice of Overpayment 05/11/2012
Mandatory Direct Depost Notification 08/24/2011
Off-Cycle Payroll 11/18/2009
One Time Payment 06/24/2011
Recurring Payment Deduction 06/24/2011
Request for Reverse Payment (Void) 06/23/2011
Request to Change Retro-Accounting Date 06/23/2011
Reverse Transaction 06/24/2011
Setoff Form for Agencies to Submit to OPM 05/11/2012
Sick Leave Incentive Pay Calculation Worksheet 01/27/2012
Weekly Time Sheet 06/23/2011
Training

Training

Title Posted
Training Program Registration Form (Non-AASIS Users ONLY) 04/08/2015
Training Program Registration Form (Non-AASIS Users ONLY) 11/03/2017