Employee personnel numbers are used to link certain types of vendor accounts to personnel information. Employee vendor accounts are used for payments such as travel reimbursements to state employees and are defined in vendor group EMPL. Agency petty cash custodians use agency vendor accounts from group AGCY to obtain cash for agency petty cash operations.
In both types, personnel numbers are recorded to provide a link to the identity of the individual state employee associated with the vendor account. A new search feature is now available to help narrow the search for a vendor. It uses the personnel number and vendor account group to find the appropriate vendor record for a specific purpose.
Employee Vendor Groups
When searching for employee vendor records:
- Select the Vendors by Personnel Number search tab.
- Enter the employee personnel number in the Personnel Number field.
- Enter EMPL in the Vendor Account Group field.
These entries, when used together, restrict the results to employee vendor records used for Travel Reimbursements (TR1s).
Agency Vendor Groups
When searching for employee agency vendor records:
- Select the Vendors by Personnel Number search tab.
- Enter the employee personnel number in the Personnel Number field.
- Enter AGCY in the Vendor Account Group field.
These entries, when used together, restrict the results to vendor records used for agency petty cash payment purposes.
