Security Roles
Segregation of duties clearly defines the steps an agency takes to ensure accountability among employees at all levels.
AASIS security roles help support this accountability by:
- Restricting a user’s access to transactions that clearly “conflict” in business function
- Preventing people from performing multiple business functions (transactions) that could represent a risk of theft to an agency
- Protecting access to sensitive information
A person can have several role assignments as long as these assignments are not in conflict, and the internal control measures remain intact.
PBAS security issues should be addressed with Department of Finance & Administration – Office of Budget (DFA-OB).
AASIS Password Reminders
- During the onboarding process, your AASIS account is automatically created. You do not need to contact the Help Desk for set up or your password. Once processed, you will receive an automated activation email directing you to set your initial password. To do this, you will need your AASIS User ID. If you do not know your User ID, please contact your agency personnel department for this information. For security reasons, the AASIS Help Desk cannot provide your User IDYour password should be kept private and never revealed to anyone else. .
- User IDs should not be used by anyone other than the user for which it was created, no sharing is allowed.
- Passwords should not be written down.
- Passwords should be easy to memorize but difficult to guess.
- Passwords should not be saved to your computer.
- Password resets cannot be handled using the on-line Help Desk Request Form. If you have previously logged in, you can use the ‘Forgot Password?’ button under the login box to reset your password yourself.
Business Process for Requesting Role Changes for AASIS Users
- Complete the Security Authorization Form – Security Authorization Form – AASIS Role Request Spreadsheet
- The security liaison appointed by your agency should submit the form via email to [email protected]
- Once the request has been processed, the security liaison will receive an email from the AASIS Service Center confirming the request has been completed.
Security Liaisons by Agency
Append or Change your Agency’s Security Liaison MS Word Document- docx
Role Titles
A Role Title reflects the transactions that an employee will have the authority to perform in AASIS.
A Role Assignment Determines the Employee’s
- System security level
- Training course enrollment
Role Titles are Not:
- A classification title
- A classified grade level
- An employee’s job description
- A reflection of an agency’s reporting structures (supervision)
Review Agency Types and Definitions